Bookkeeper job description
Cloutra team · Last updated October 12, 2026
A bookkeeper records a company's daily financial transactions and keeps its books accurate and up to date. Use this bookkeeper job description template to attract qualified candidates, and adjust the duties and requirements to fit your company.
Bookkeeper responsibilities include:
- Recording daily transactions in the accounting system
- Managing invoices, bills and payments
- Reconciling bank and credit card accounts
Job brief
We are looking for a Bookkeeper to record our daily financial transactions and keep our books accurate and current.
In this role you will enter sales, purchases, receipts and payments, send invoices, pay bills, reconcile bank accounts and help prepare reports for our accountant. You will work closely with the owner or finance manager and with the customers and vendors we do business with.
To succeed, you should know basic bookkeeping principles, be accurate with numbers and be comfortable working in accounting software.
Responsibilities
- Record sales, purchases, receipts and payments in the accounting system
- Create and send customer invoices and follow up on overdue balances
- Enter vendor bills and prepare payments on schedule
- Reconcile bank and credit card statements each month
- Process payroll or prepare payroll information for the payroll provider
- Maintain the chart of accounts and keep the general ledger up to date
- Track and code employee expenses and petty cash
- Prepare regular reports such as profit and loss and aged receivables
- Organize receipts, invoices and other financial records
- Gather the documents the accountant needs for tax filings and year-end
Requirements and skills
- Proven experience as a Bookkeeper or in a similar role
- Solid understanding of basic bookkeeping and accounting principles
- Hands-on experience with accounting software and spreadsheets
- Experience with accounts payable, accounts receivable and bank reconciliation
- Strong attention to detail and accuracy with data entry
- Ability to handle confidential financial information with discretion
- Good organization skills and the ability to meet recurring deadlines
- Associate degree in accounting or a related field, or equivalent experience. A bookkeeping certification is a plus
Hiring a bookkeeper?
Paste this job description into Cloutra. Its agents score every resume against it, run the first-round interview with each candidate, and write up the evidence. You review it and decide.
Frequently asked questions
What does a bookkeeper do?
A bookkeeper records a company's day-to-day financial transactions, sends invoices, pays bills and reconciles accounts so the books are accurate and up to date.
What are the duties and responsibilities of a bookkeeper?
Typical duties include entering transactions, handling invoices and vendor bills, reconciling bank and credit card statements, supporting payroll, keeping financial records organized and preparing basic reports.
What makes a good bookkeeper?
A good bookkeeper is accurate, organized and trustworthy, keeps up with recurring deadlines, and notices when a number does not look right.
Who does a bookkeeper work with?
Bookkeepers usually report to a business owner, an accountant or a finance manager. They work with customers and vendors on invoices and payments, and with outside accountants or tax preparers.