Executive Assistant job description
Cloutra team · Last updated October 12, 2026
An executive assistant manages the schedule, communications and priorities of one or more senior leaders so they can focus on their most important work. Use this executive assistant job description template to attract qualified candidates, and adjust the duties and requirements to fit your company.
Executive Assistant responsibilities include:
- Managing an executive's calendar, travel and communications
- Preparing meetings, briefings and follow-up actions
- Handling confidential information and acting as a point of contact
Job brief
We are looking for an Executive Assistant to support our senior leadership and help them make the best use of their time.
In this role you will manage a busy calendar, arrange travel, prepare meeting materials, screen calls and email, and follow up on open actions. You will work closely with executives, their teams and outside contacts such as clients, investors and board members.
To succeed, you should be highly organized, discreet with sensitive information and confident making decisions about priorities on behalf of the people you support.
Responsibilities
- Manage the executive's calendar and resolve scheduling conflicts
- Screen and prioritize incoming calls, email and meeting requests
- Arrange domestic and international travel, including itineraries and bookings
- Prepare agendas, briefing notes, reports and presentations
- Take minutes at meetings and track follow-up actions to completion
- Draft and edit correspondence on the executive's behalf
- Coordinate board meetings, leadership meetings and company events
- Prepare and submit expense reports
- Act as the main point of contact between the executive and internal and external contacts
- Handle confidential documents and information with discretion
Requirements and skills
- Proven experience as an Executive Assistant or in a similar role supporting senior leaders
- Excellent calendar management and organization skills
- Strong written and spoken communication, including drafting correspondence
- Good working knowledge of office, email, calendar and video meeting software
- Experience arranging complex travel and events
- Sound judgment and the ability to set priorities without close supervision
- Discretion and a record of handling confidential information responsibly
- Degree in business administration or a related field, or equivalent experience
Hiring an executive assistant?
Paste this job description into Cloutra. Its agents score every resume against it, run the first-round interview with each candidate, and write up the evidence. You review it and decide.
Frequently asked questions
What does an executive assistant do?
An executive assistant manages the calendar, communications, travel and meeting preparation for one or more senior leaders, and makes sure follow-up actions are completed.
What are the duties and responsibilities of an executive assistant?
Typical duties include scheduling, screening calls and email, arranging travel, preparing agendas and briefing materials, taking minutes, drafting correspondence, handling expenses and coordinating leadership meetings.
What makes a good executive assistant?
A good executive assistant is organized, discreet and calm under pressure, anticipates what the executive will need next, and uses good judgment about what deserves attention first.
Who does an executive assistant work with?
Executive assistants usually report directly to the executive they support. They work with the leadership team, other assistants and department heads, and with outside contacts such as clients, investors and board members.